Fees Module
The Fees module in Unity ERP offers extensive configuration options for managing all aspects of student fees, from deposits to automated receipts, providing educational institutions with a comprehensive financial management solution.
Refundable Deposits
Deposit Configuration
- Class and academic year-based setup for different deposit requirements
- Streamlined new admission collection process
Automated Accounting
- Accurate current liability account recording
- Simplified automated refund processing
Security Deposit Management
- Individual deposit tracking by student
- Systematic refund request processing
- Refund approval workflow
Application Fees
Non-refundable Fee Management
- Flexible class and academic year configuration
- Integrated one-time collection with deposits
Application Fees List
- Structured fee categorization for clarity
- Comprehensive fee collection tracking
- Automated receipt generation
Referral Discounts
Automated Discount Application
- Integrated referral tracking system
- Automatic discount application to referring student
- Secure reference number validation
Manual Discount Management
- Customizable discount creation for special cases
- Student-specific application options
Referral System Configuration
- Flexible reward structure definition
- Customizable eligibility criteria
- Comprehensive referral campaign management
Configurable Fee Heads
Fee Category Customization
- Custom fee head creation (tuition, term fee, etc.)
- Direct bank account linkage for automated routing
- Integrated financial tracking
Fee Types and Categories
- Hierarchical fee structure organization
- Logical category-based fee organization
- Versatile fee type creation capabilities
Fee Structures
Comprehensive Structure Creation
- Detailed academic year and class-based configuration
- Flexible fee head combination (term, tuition, curriculum)
- Adjustable proportion configuration
Payment Plans
Installment Configuration
- Configurable single or multiple installment options
- Automated payment plan document creation
- Support for flexible payment arrangements
Payment Methods
- Support for multiple payment method options
- Integrated payment gateway connectivity
- Complete offline payment tracking
RTE Concessions
Automated Concession Processing
- Effortless RTE-eligible student marking
- Automatic fee head concessions application
- Configurable specific fee exceptions
Partial Payments
Flexible Payment Options
- Term or installment partial payment capabilities
- Automatic adjusted ledger entries
- Streamlined balance collection tracking
Payment Splits
Easebuzz Integration
- Comprehensive multi-entity payment mapping
- Fee head-based bank account allocation
Automated Financial Processing
- Precise entity-specific ledger entries
- Configurable directed settlement routing
Payment Mapping
- Detailed entity-wise payment distribution
- Customizable split payment configuration
- Flexible account allocation rules
Automated Receipts and Ledger Entries
Receipt Generation
- Instant online/offline payment receipting
- Organized entity-wise generation
- Automatic payment split compliance
Notification System
- Automated email delivery of receipts
- Convenient mobile app accessibility
Fee Receipt Management
- Comprehensive receipt creation with all details
- Systematic receipt numbering system
- Streamlined receipt correction handling
Rules and Regulations Acceptance
Compliance Documentation
- Pre-payment acceptance requirement for legal compliance
- Secure OTP confirmation system
Detailed Record Keeping
- Comprehensive OTP, IP address, timestamp, user agent tracking
- Automatic email confirmation to parents
Rules Template Management
- Customizable rule templates for different scenarios
- Version control for regulatory updates
- Comprehensive acceptance tracking
Fee Advance Collection
Future Academic Year Planning
- Early advance payment collection capabilities
- Streamlined next academic year preparation
Current Student Advance
- Detailed advance payment tracking
- Automated financial year transition handling
- Systematic advance application to future fees
Automated Payment Reminders
Reminder System
- Scheduled automated upcoming payment alerts
- Timely pending and overdue notices
- Configurable interval settings
Multi-Channel Communication
- Versatile email, SMS, in-app notification options
- Advance payment deadline alerts
Payment Reminder Configuration
- Adjustable reminder frequency settings
- Customizable message template system
Reporting
Financial Analysis
- Comprehensive collection reports
- Real-time outstanding amount tracking
Defaulter Management
- Automated defaulter identification
- Configurable digital ecosystem access suspension
Pending Fees Tracking
- Detailed student-wise outstanding balances
Access Management
Defaulter Handling
- Automatic Google Workspace suspension for defaulters
- Configurable mobile app access restriction
Payment-triggered Reinstatement
- Instant automatic access restoration upon payment
- Seamless user experience for parents
Analytics Dashboard
Visual Data Representation
- Customizable charts and graphs for fee insights
- Intuitive fee collection visualization
Benefits for Educational Institutions
- Comprehensive fee management from application to graduation
- Reduced administrative burden through automation
- Improved cash flow through timely reminders and tracking
- Enhanced financial transparency with detailed reporting
- Simplified compliance with regulatory requirements
- Flexible payment options to accommodate parent needs