Procurement to Payment Module
The Procurement to Payment module in Unity ERP streamlines the entire procurement lifecycle from requisition to payment processing, providing educational institutions with a complete solution for managing purchases efficiently.
Material Requisition
Requisition Creation
- User-friendly requisition forms
- Automated minimum inventory alerts
- Detailed item specification capabilities
Approval Management
- Secure multi-layer authorization workflows
- Configurable role-based approval routing
- Comprehensive request status tracking
- Efficient funnel-based approvals
Vendor Management
Vendor Database
- Comprehensive vendor profiles
- Objective performance rating system
- Complete document management
Quote Management
- Automated request for quotation generation
- Detailed comparative statement creation
- Configurable vendor selection criteria
Purchase Order Processing
PO Generation
- Automated PO creation from approved requisitions
- Customizable PO templates
- Comprehensive terms and conditions management
Order Tracking
- Real-time status monitoring
- Detailed delivery schedule tracking
- Efficient amendment handling
Goods Receipt
Delivery Management
- Systematic goods receipt note creation
- Integrated quality inspection process
- Flexible partial delivery handling
Inventory Update
- Automatic stock level updates
- Organized warehouse allocation
- Detailed item tracking and tracing
Invoice Processing
Invoice Verification
- Secure three-way matching (PO, GRN, Invoice)
- Efficient discrepancy handling
- Comprehensive tax compliance checking
Payment Authorization
- Organized payment schedule preparation
- Secure approval workflow for payments
- Efficient payment batching capabilities
Payment Execution
Payment Processing
- Support for multiple payment methods
- Automated payment advice generation
- Systematic vendor communication
Financial Integration
- Automatic ledger entries
- Precise account allocation
- Comprehensive budget utilization tracking
Reporting and Analytics
Procurement Analysis
- Detailed spend analysis reports
- Objective vendor performance evaluation
- Strategic cost saving identification
Process Efficiency
- Comprehensive cycle time monitoring
- Systematic bottleneck identification
- Actionable process improvement metrics
Benefits for Educational Institutions
- Streamlined procurement process from requisition to payment
- Enhanced control through multi-level approvals
- Improved vendor relationships through systematic management
- Reduced purchasing costs through comparative analysis
- Complete visibility of the procurement process
- Enhanced compliance with procurement policies