Student Name Update System
The Student Name Update System provides a structured, secure, and traceable approach to changing student names across the ERP platform. This feature implements role-based restrictions, automated propagation of name changes across related documents, and optional integration with the HelpDesk for approval workflows and change documentation.
Key Features
Role-Based Update Controls
- Custom update button on student forms with permission controls
- Role-specific access to name editing functionality
- Validation rules based on user permissions
- Security measures to prevent unauthorized modifications
Cross-Document Name Propagation
- Automatic update of student names across related documents:
- Fee Advance records
- Program Enrollment documents
- Assessment Result records
- Other linked student data
- Consistency maintenance across the platform
Update Dialog Interface
- Custom dialog for name update operations
- Validation of input with real-time feedback
- Comparison of existing and new name data
- Confirmation steps for critical changes
HelpDesk Integration
- Optional creation of HelpDesk tickets for name changes
- Approval workflow for name change requests
- Documentation of change justification and evidence
- Audit trail of modification history
Technical Implementation
Frontend Components
- Custom button implementation on student form
- Modal dialog for name update interface
- Client-side validation for input verification
- Progress indicators for update operations
Backend Logic
- On-update hooks for student name changes
- Asynchronous document update processing
- Database transaction management for consistency
- Error handling and recovery mechanisms
Security Measures
- Permission validation before update operations
- Role-based access control for name editing
- Logging of all name change attempts
- Verification of data integrity after updates
Integration Points
The Student Name Update System integrates with:
- Student Management: Core student record updates
- Document Management: Related document updates
- HelpDesk Module: Change request and approval workflow
- Audit System: Logging of modification history
Administrative Workflows
Standard Name Update Process
- Administrator accesses student record
- Clicks custom "Update Student Name" button
- Enters new name information in the dialog
- Validates and confirms the changes
- System propagates updates to all related documents
- Confirmation is provided when process completes
HelpDesk-Integrated Update Process
- Staff member initiates name change request
- System creates HelpDesk ticket with change details
- Appropriate authority reviews and approves request
- Upon approval, name change is executed
- Updates propagate to all related documents
- HelpDesk ticket is updated with completion status
Permissions and Access Control
- System Administrator: Full access to name update functionality
- Registrar/Academic Officer: Direct update capability with logging
- Teachers/Staff: Request-only access through HelpDesk integration
- Parents/Students: No direct access to name update features
Recommended Documentation Placement
- This documentation should be incorporated into the main documentation structure under the "Student Management Module" section, as a subsection focusing on student record maintenance and updates.
Related Features
- Student record management
- Document synchronization
- HelpDesk ticketing system
- Audit logging and compliance