How We AutomatedState Scholarship RegistrationFor Hundreds of Students
Simple-looking tasks that consume hours of admin time. Forms, photos, signatures, uploads — all automated with Unity + Claude Code. Here's how.
A Simple Task That Isn't Simple At All
Maharashtra Government Scholarship Exam
At Walnut School, we encourage all our Grade 5 and 8 students (Grade 4 and 7 from next year) to take the Maharashtra government Middle School and High School Scholarship exam. It's a valuable experience — students get tested at state level and experience a "real" exam environment.
The Registration Nightmare
But the process of registering? Painful.
- 1Get parents to fill up forms manually
- 2Collect signatures of students below their photographs
- 3Physically collect these signed photos from every student
- 4Upload each photo to the government portal — one by one
- 5Enter student information along with each upload
- 6Do this for HUNDREDS of students
"Doing this for hundreds of students is a logistical headache. Even with one division per teacher, it would take several hours. And the errors would creep in. Year after year."
End-to-End Automation Pipeline
You know where this is headed: automation! Here's how we automated the entire scholarship registration process.
Smart Web Forms
Created dynamic forms using Unity. Sent automated reminders before the deadline. Forms auto-closed after the last date.
✓ No more paper forms or manual follow-ups
Photo Collages
Generated photo collages with signature boxes for multiple students in batch format.
✓ Print-ready sheets for parent signatures
Bulk Scanning
Used high-speed bulk scanners to digitize signed photo sheets from hundreds of students.
✓ Minutes instead of hours
Auto Cropping
AI-powered auto-cropping extracted individual signed photos from scanned collages.
✓ Perfect dimensions, every time
RPA Upload
Custom Robotic Process Automation (RPA) app automatically uploaded all data to the government portal.
✓ Zero manual data entry
What Used to Take Days, Now Takes Minutes
Before Automation
- Several hours per division
- Manual data entry errors
- Chasing parents for forms
- Physical photo collection
- Repetitive work year after year
- Teacher & admin time wasted
After Automation
- Minutes instead of hours
- Zero data entry errors
- Auto-reminders to parents
- Digital photo workflow
- Same automation every year
- Team focuses on teaching
The Real Win
"More time for the team to focus on what matters most: giving the best educational experience to our students and a hassle-free experience to our parents."
Unity + Claude Code = Magic
All done with automation using Anthropic Claude Code, of course.
Unity Forms
Smart web forms with auto-reminders and deadline management
AI Image Processing
Auto-cropping and image optimization for government requirements
Custom RPA
Robotic Process Automation for portal uploads
There's So Much We Can Automate in Education
If you have an idea, hit us up! We're always willing to share what we've done and explore how automation can help your institution.