Green Acres Academy:From Legacy ERP Frustration to Unity Transformation
Watch Surendranath Chidambaranath share how Green Acres Academy migrated 5,000 students in one week, eliminated daily password chaos, and transformed parent communication.
Green Acres Academy
Mumbai • 4,000+ Students • Premium International School
Watch the Full Story
15 min interview
"The System Was Rigid and Lacked Flexibility"
Green Acres was using DJ Connect and ERPNext, but faced mounting frustrations with vendor dependency, manual processes, and lack of customization.
Communication Chaos
All circulars were in one long folder. Parents couldn't tell which ones they had read. Many stopped reading circulars altogether.
Manual Report Cards
Teachers entered marks manually. If a child moved to the next year with a mistake, the entire batch had to be rolled back to correct one child's marks.
Unreliable Payments
The payment gateway would stop communicating after two days. Money was refunded even though the system showed it as paid.
Manual Attendance
Nothing was integrated — not transport, not events, not report cards. In an age of AI, everything was still manual.
No Data Visibility
Every time we needed a report, we had to pay the vendor to create or modify it. Even adding a full stop cost money!
Rigid System
Even for a small customization, we had to spend huge amounts of money. The system lacked flexibility.
"We tried many different demos from various vendors. We realized our requirements were completely different from what was being offered to us. Even with the system we were using, we felt stuck."
— Surendranath Chidambaranath, Green Acres Academy
Unity Addressed Pain Points Across the Board
A phased implementation approach ensured smooth transition with minimal disruption.
Phase 1: Foundation
RPA-Powered Data Migration
All data for 5,000 students — documents, report cards, fee records, birth certificates, Aadhar, parent details — migrated in just one week.
Parent App with OTP Login
Parents now log in with mobile number and OTP. No more usernames and passwords to remember.
Categorized Circulars
Circulars now have proper categories and meaning. Parents know exactly what they've read and what's pending.
Integrated Events & Ticketing
Parents select seats in the app, pay online, and receive digital tickets. Like booking a movie ticket.
Phase 2: Academic Excellence
LMS & Curriculum Management
Deep focus on learning outcomes, classroom evaluations, instant tests, and periodic assessments.
CRM for Admissions
Complete admissions funnel management with lead tracking and follow-up automation.
The Transformation
Feature by feature, Unity replaced frustration with efficiency.
Parent App Revolution
Unity Parent AppEvents Management
Unity EventsSmart Circulars
Unity CommunicationFee Payments
UniFeeData Migration
Unity MigrationReport Cards
UniLearnIn Their Own Words
Key insights from the video interview
"The way you gave the demo, especially for the education-specific features, really impressed us. It felt like you truly understood our issues."
"Now, we can generate reports ourselves — that freedom is priceless. We can analyze student data, transport data, and everything else instantly."
"Without RPA, even with five interns, it would have taken 3–4 months. Thanks to Unity, all our data for 5,000 students was migrated within a week."
"When people on the ground saw the problems in the old system, they were actually relieved when we said, 'Let's say goodbye to the old system.' They were happy to welcome something better."
"Education is a service industry. The experience parents have with the system directly affects how they perceive our school. When communication is clear, consistent, and respectful, the brand becomes stronger."
"They Were Happy to Welcome Something Better"
Successful ERP migration isn't just about technology—it's about people. Here's how Green Acres managed the transition.
Separate Training Sessions
Different training for admin, EA, principal, SSA, SEN department—each with their specific roles and requirements.
Video-Based LMS Training
Created training videos with ShareFables and turned them into LMS modules. Anyone new or existing can learn independently.
Staff Relief, Not Resistance
When staff saw the problems in the old system, they were relieved to say goodbye. Change was welcomed, not resisted.
"Initially, we were worried about resistance to change. But when people on the ground saw the problems in the old system, they were actually relieved when we said, 'Let's say goodbye to the old system.'"
Surendranath Chidambaranath
Green Acres Academy
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