International SchoolFeatured Case Study

How Greenwood International School Reduced Admin Time by 65%

Greenwood International School
Mumbai, Maharashtra
2,800 Students
Implemented August 2023

Greenwood faced significant challenges with manual processes across two campuses, leading to communication gaps, inefficient fee collection, and overwhelmed administrative staff spending 8+ hours daily on routine tasks.

+65%

Administrative Time Reduction

Before:8 hours daily
After:2.8 hours daily
+85%

Parent Satisfaction Score

Before:3.2/5.0
After:4.7/5.0
+33%

Fee Collection Efficiency

Before:72% on time
After:96% on time
DP
"Unity has been transformational for our school. What used to take our admin team an entire day now takes just a few hours. Our parents are happier, our staff is less stressed, and we can focus on what matters most - education. The implementation was smooth and the support team is outstanding."

Dr. Priya Sharma

Principal & CEO

Greenwood International School

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Transformation Journey

Challenges Solved by Unity

See how Unity transformed each challenge area at Greenwood International School

Multi-Campus Coordination

Before Unity

Managing two campuses required duplicate data entry, inconsistent processes, and constant phone calls between locations for coordination.

Unity Solution

Multi-Campus Management Module with centralized dashboard and location-specific permissions

After Unity

Unified system provides real-time visibility across both campuses with standardized processes and instant data synchronization.

Key Benefits:

Single source of truth for all campus data
Standardized processes across locations
Real-time campus performance comparisons
Parent Communication

Before Unity

Parent communication relied on WhatsApp groups, physical notices, and phone calls, leading to missed information and confusion.

Unity Solution

Communication Hub with automated notifications and parent portal

After Unity

Automated notification system sends personalized updates to parents via app, SMS, and email based on their preferences.

Key Benefits:

Zero missed communications
Personalized content for each parent
Multi-channel delivery (app, SMS, email)
Fee Collection Process

Before Unity

Manual fee collection with paper receipts, long queues during payment periods, and difficulty tracking defaulters.

Unity Solution

Digital Fee Management with payment gateway integration

After Unity

Online payment system with automated reminders, digital receipts, and comprehensive tracking dashboard.

Key Benefits:

24/7 online payment availability
Automated payment reminders
Instant digital receipts
Academic Management

Before Unity

Paper-based gradebooks, manual report card generation, and time-consuming parent-teacher conference scheduling.

Unity Solution

Academic Management Suite with digital assessments and reporting

After Unity

Digital gradebook with real-time updates, automated report generation, and online meeting scheduling.

Key Benefits:

Real-time grade updates for parents
Automated report card generation
Online parent-teacher meeting booking
Return on Investment

Measurable Business Impact

Quantified results from Greenwood International School's Unity implementation

142 hours
Time Saved Monthly

Administrative time returned to education

35%
Cost Reduction

Operational cost savings achieved

65%
Efficiency Improvement

Overall operational efficiency gain

8 months
Payback Period

Time to return on investment

ROI Calculation

Monthly Time Saved:142 hours
Annual Time Saved:1704 hours
Annual Cost Savings:₹28,50,000
Payback Period:8 months

Key Success Factors

Streamlined administrative processes
Automated routine tasks and workflows
Improved parent and student satisfaction
Data-driven decision making capabilities

"The ROI from Unity exceeded our expectations. We recovered our investment in just 8 months and continue to see ongoing benefits."

- Dr. Priya Sharma, Principal & CEO

Implementation Timeline

How Greenwood International School achieved their transformation in 4 structured phases

1

Planning & Setup

2 weeks

  • System configuration and data migration
  • Staff accounts creation and permissions setup
  • Integration with existing systems
  • Customization for school-specific requirements
2

Staff Training

1 week

  • Administrative staff training sessions
  • Teacher portal orientation
  • Finance team payment system training
  • IT support team system administration
3

Parent Onboarding

2 weeks

  • Parent app installation drives
  • Digital payment setup assistance
  • Communication preferences configuration
  • Feedback collection and support
4

Full Launch

1 week

  • Complete system activation
  • Real-time monitoring and support
  • Issue resolution and optimization
  • Performance metrics collection

Unity Modules Implemented

Comprehensive solution covering all aspects of Greenwood International School's operations

U

Student Management System

Fully Implemented

U

Fee Management & Online Payments

Fully Implemented

U

Parent Communication Hub

Fully Implemented

U

Academic Management & Gradebook

Fully Implemented

U

Multi-Campus Management

Fully Implemented

U

Timetable & Scheduling

Fully Implemented

U

Attendance Tracking

Fully Implemented

U

Report Generation & Analytics

Fully Implemented

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Implementation in 4 Weeks
ROI in 6 Months
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