Student Management Module
The Student Management module in Unity ERP provides comprehensive tracking of each student's journey from admission to alumni status, offering a complete digital lifecycle management solution for educational institutions.
Student Document
Centralized Profile
- Complete student information repository in one place
- Comprehensive fee status and payment history
- Automated student status tracking (new, current, defaulter, alumni)
Status Management
- End-to-end student lifecycle tracking
- Configurable status change workflows
- Detailed historical status record for audit trails
Extended Student Data
- Hobby and interest tracking for holistic development
- Comprehensive health management with dedicated allergies tracking
- Special needs identification with automatic visual alerts on ID cards
- Emergency contacts for quick response
- Integrated health condition indicators across all student documents
Student Lifecycle Management
Admission to Alumni Tracking
- Complete lifecycle management from first day to graduation
- Detailed cancellation workflow when required
- Comprehensive alumni database maintenance
Inter-branch Transfers
- Automated fee difference calculation
- Integrated payables management
- Standardized transfer documentation
RTE Student Management
- Automated tracking of Right to Education students
- Automatic class updates with appropriate fee exemptions
- Configurable exemption termination process after Grade 8
Student Exit Processing
- Structured exit workflow
- Automated exit documentation
- Integrated fee refund automation
- Secure record archiving with appropriate status change
Account & Access Control
Google Workspace Management
- Single-click account enable/disable functionality
- Streamlined account suspension and reinstatement
- Comprehensive administrative control interface
Mobile App Access
- Granular parent access control
- Easy enable/disable functionality
- Role-based user permission management
Program Enrollment Document
Academic Details Management
- Integrated tracking of division, academic year, roll number, and house
- Automated entry creation for new enrollments
- Logic-based assignment capability for resource optimization
Logistics Information
- Rack number assignment for personal belongings
- Efficient bus route allocation
- Comprehensive resource tracking
Multiple Academic Year Management
- Support for parallel academic year operations
- Advanced admission processing for upcoming years
ID Card Generation
Automated Creation
- One-click ID card PDF generation
- Comprehensive student information incorporation
- QR code integration linked with student profile
Template Configuration
- Class-specific design templates
- Fully customizable card layouts
- Configurable background colors and images for different purposes
- Dynamic color-coding system for special cases
Health & Safety Alerts
- Visual alert system with yellow star/triangle for students with allergies
- Quick identification for staff to attend to special health needs
- Automatic allergy information display on card reverse
- Enhanced safety through immediate visual identification
Direct Printing
- Integrated printer support
- Efficient batch printing capabilities
- Auto-cropping of student photos for standardized appearance
Advanced ID Card Management
- Individual permanent cards
- Event-specific ID cards
- Detailed ID card order tracking
- QR code-based verification system
Rollover Management
Academic Rollover
- Systematic cancellation processing
- Automated payment plan document creation
- Intelligent division shuffling and roll number allocation
- Seamless class transition management (e.g., kindergarten to Std. 1)
Rollover Tool
- Intuitive batch processing interface
- Comprehensive data verification
- Real-time rollover status tracking
- Robust exception handling
Student Documentation
Certificate Generation
- One-click bonafide certificate creation
- Standardized character certificates
- Fully automated document generation
- Digital signature integration
Undertaking Submission
- Comprehensive parent undertaking tracking
- Secure digital signature collection
- Complete submission history
- Automated compliance monitoring
Library Management
Inventory Management
- Multi-school inventory tracking
- Organized category and ISBN management
- Comprehensive book database maintenance
Issuing and Return
- Efficient QR code-based checkout system
- Automated return tracking
- Complete student borrowing history
Mobile App Integration
Authentication
- Secure OTP-based login system
- Advanced access protocols
Multi-student Support
- Intuitive sibling data access for parents
- Consolidated view of multiple students
Communication
- Versatile group messaging capabilities
- Direct individual messaging tools
- Configurable backend options
Academic Resources
- Daily subject content access
- Automated portion circulars
- Weekly updates for reinforcement
Student Management
- Streamlined early pickup notification
- Convenient late drop notification
- Simple absence recording
Parent-Teacher Meetings
- Integrated online (Google Meet) and offline PTM support
- User-friendly scheduling interface
Financial Management
- Secure in-app fee payment
- Comprehensive payment history access
Academic Performance
- Multi-year result viewing
- Detailed performance tracking
Calendar Integration
- Direct school Google Calendar access
- Timely event notifications
Documentation
- On-demand bonafide certificate generation
- Automated school team notification system
Benefits for Educational Institutions
- Comprehensive student data management from admission to alumni status
- Reduced administrative burden through automation
- Enhanced parent communication and engagement
- Streamlined document generation and management
- Flexible and secure access control
- Efficient academic year transitions