Complete HRMS with Indian Payroll — Built for Universities
130+ HR features across 13 modules. PF, ESI, TDS, Form 16, HRA exemption and old / new tax regime — all statutory compliance handled automatically.
13
HR Modules
130+
HR Features
PF + ESI + TDS
Statutory compliance
Form 16
Auto-generated
13 HR Modules for the Complete Employee Lifecycle
From recruitment and onboarding through payroll, appraisals, and separation — every HR function for your university faculty and staff managed in one integrated system.
Employee Management
Employee master with skill maps, transfers, promotions, designations, and grade classification. Full employment history from hire to separation.
Leave Management
11+ leave types with allocation policies, leave ledger, compensatory leave, encashment, and carry-forward rules. Statutory limits by state.
Attendance & Shifts
Shift types with geolocation check-in, auto-attendance calculation, bulk attendance import tools, and shift assignment workflows.
Performance Appraisals
360° feedback cycles with KRA and Goal setting, peer and manager feedback ratings, appraisal cycle configuration, and aggregated scoring.
Recruitment
Job openings published to the university website, applicant tracking pipeline, skill-based requirements, requisitions, and offer letter generation.
Employee Lifecycle
Onboarding templates, separation workflow, full & final settlement calculation, exit interviews, referral management, and offboarding checklist.
Payroll Processing
Salary structures and components, batch payroll entry, salary slip generation, payroll periods, and arrear management.
Benefits & Advances
Benefit applications and claims, salary advances with repayment schedules, health insurance, and retention bonus tracking.
Gratuity
Configurable eligibility rules, slab-based gratuity calculation, and applicable salary component selection per institutional policy.
Training & Development
Training programs and events, participant tracking, attendance, feedback collection, and result recording per program.
Expense Management
Expense claims and reimbursements with GL mapping, travel requests with multi-level approvals, and cost centre allocation.
Fleet & Travel
Vehicle logs, travel itineraries, purpose-of-travel classification, and travel advance settlement workflows.
Grievance Management
Grievance types, resolution workflow, status tracking, and employee feedback capture. Full audit trail from submission to closure.
Every Statutory Requirement — Handled
Indian payroll compliance is built into the system, not bolted on. PF, ESI, TDS, professional tax, and state-specific rules are computed automatically each month with no manual intervention.
PF (Provident Fund)
Automatic PF calculation on applicable salary components. Employee and employer contribution split per statutory rates.
ESI (Employee State Insurance)
ESI computation per eligibility rules based on gross salary threshold. Employer and employee contribution tracking.
TDS (Tax Deducted at Source)
Monthly TDS projection and deduction based on annual income estimate, declarations, and proofs submitted.
Form 16 Generation
Auto-generated annual tax certificate with complete salary breakup, HRA computation, exemptions, and TDS summary.
HRA Exemption
Section 10(13A) calculation — metro vs non-metro, rent paid vs basic salary. Monthly computation with employee-submitted rental data.
Old vs New Tax Regime
Per-employee regime selection each financial year. TDS computed under the selected regime with appropriate exemptions applied.
Professional Tax
State-wise PT slab deduction. Covers all Indian states with different slab structures and applicable thresholds.
LOP Handling
Loss of Pay deductions calculated from attendance data. LOP reversals supported for approved backdated attendance corrections.
Leave Encashment
Statutory carry-forward rules and surrender calculations. Encashment on separation includes full & final settlement computation.
State-wise Compliance
All Indian states pre-configured. Zone-based minimum wages, geographic classification, and state-specific statutory frequencies.
8 Built-in Payroll Reports
Pre-built reports cover every statutory and management reporting need — from salary registers to bank remittance files.
Org Chart & Employee Self-Service
A visual organizational hierarchy page gives leadership and HR a real-time org chart. The self-service portal lets employees raise requests, download certificates, and manage compliance documents without raising a ticket.
Organizational Chart
Visual hierarchy page showing the full university org structure by department, designation, and reporting line. Navigable tree view with employee cards.
Employee Self-Service
- Medical Advance Application
- OPD Reimbursement
- LTC (Leave Travel Concession) Application
- NOC Request
- Salary Certificate
- Income Certificate
Frequently Asked Questions
Does Unity support both old and new income tax regimes?
Yes. Each employee can select either the old or new tax regime. TDS is computed monthly based on the selected regime, factoring in applicable exemptions (HRA, 80C, 80D) for the old regime and the simplified slab structure for the new regime. The selection can be changed once per financial year before the final payroll run.
How does HRA exemption calculation work?
HRA exemption is calculated per Section 10(13A). The system determines the exempt amount as the minimum of: (a) actual HRA received, (b) rent paid minus 10% of basic salary, or (c) 50% of basic for metro cities / 40% for non-metro. Employees submit their rental details and the system computes the exemption automatically each month.
Can Form 16 be generated automatically at year-end?
Yes. Form 16 (Part A and Part B) is generated for all employees at the end of the financial year. Part A covers TDS deducted and deposited. Part B includes the full salary breakup, HRA computation, exemptions declared under 80C/80D, and the final tax liability. The system pulls data from salary slips, tax declarations, and proof submissions throughout the year.
What leave types are supported?
The system supports 11+ leave types including Casual Leave, Sick Leave, Earned Leave, Compensatory Leave, Maternity Leave, Paternity Leave, and study leave. Each type has its own allocation policy, carry-forward rules, encashment eligibility, and state-specific statutory limits. Leave ledgers are maintained per employee with balance, consumption, and encashment history.
How does the 360° appraisal work for faculty?
Appraisals are configured as cycles (annual or semester). Each appraisal includes KRA/Goal setting, self-assessment, peer feedback, and manager ratings. The system aggregates scores and produces a final appraisal rating. For faculty, academic performance data from the university ERP (attendance, course delivery, student feedback) can be referenced alongside the HR appraisal cycle.
See HRMS & Payroll in Action
Book a demo and walk through payroll processing, TDS computation, Form 16 generation, and the 360° appraisal cycle with a Unity product specialist.
Book HRMS & Payroll Demo