Fee Back-Office Automation
Stop spending 3 days on fee creation every term. Bulk create, adjust, refund, and report — in minutes, not weeks.
Bulk Fee Operations
- Create fee structures for hundreds of students in one action.
- Clone last term's fee structure and adjust amounts.
- Apply category-wise or section-wise fee changes.
- Preview and approve before posting — no accidental charges.
Payment Plans & Adjustments
- Set up installment plans with custom due dates.
- Move a student between plans mid-year without losing history.
- Apply mid-term fee revisions to selected groups.
- Lock fee edits after a configurable cutoff date.
Refunds & Security Deposits
- Process refunds against specific fee heads.
- Track security deposits with refund-on-exit rules.
- Refund directly to the original payment method.
- Full audit trail for every refund with approver name.
Parent Fee Portal
- Parents view their fee schedule and payment history.
- Download receipts and statements on demand.
- Pay via UPI, card, net banking, or wallet.
- Auto-reminders before due dates and on overdue.
Reports & Dashboards
- Outstanding vs collected — drill down by class, section, category.
- Daily collection register with payment mode split.
- Ageing report for overdue fees.
- Month-end reconciliation with bank.
Quick Answers
Can I create fees for the whole school at once?
Yes. Select a fee structure, choose your classes, and post. Hundreds of invoices go out in one click.
What happens if a parent overpays?
The surplus stays as a credit balance. It auto-adjusts against the next installment.
Can we change payment plans mid-year?
Yes. Move any student to a different plan. The system recalculates remaining installments and carries forward what's already paid.
How are refunds tracked?
Every refund logs the original fee head, amount, approver, and method. The audit trail is permanent.
Do parents get reminders?
Yes. Auto-reminders go out before due dates and again on overdue. You configure the timing and channel — SMS, WhatsApp, or push notification.
Frequently Asked Questions
Can I create fees for the whole school at once?
Yes. Select a fee structure, choose your classes, and post. Hundreds of invoices go out in one click.
What happens if a parent overpays?
The surplus stays as a credit balance. It auto-adjusts against the next installment.
Can we change payment plans mid-year?
Yes. Move any student to a different plan. The system recalculates remaining installments and carries forward what's already paid.
How are refunds tracked?
Every refund logs the original fee head, amount, approver, and method. The audit trail is permanent.
Do parents get reminders?
Yes. Auto-reminders go out before due dates and again on overdue. You configure the timing and channel — SMS, WhatsApp, or push notification.
Related Features
Ready to Automate Your Fee Office?
See how Unity handles bulk operations, refunds, payment plans, and parent payments — all from one screen.