Grants & PFMS Integration
Track every grant from sanction to utilization certificate.
PFMS integration, scheme-wise ledgers, and audit-ready reports — built for government-aided institutions.
Grant Lifecycle Management
From the first sanction order to the final utilization certificate — every stage is tracked.
Register Every Grant
Record the sanction order, amount, scheme name, and validity period. Each grant gets its own ledger from day one.
Track Installment Receipts
Log each installment as it arrives. Compare received amounts against the sanctioned total at a glance.
Map Expenditures to Heads
Every expense links to a specific grant head and sub-head. No ambiguity about where the money went.
Auto-Alerts for Expiry
Get notified when a grant nears its validity date or when remaining funds drop below a set threshold.
PFMS Integration
Keep your university ledger and the PFMS portal in sync — no double entry.
Sync Beneficiary Details
Match beneficiary records and payment data with the PFMS portal format. Keep both systems aligned.
Record PFMS Transaction IDs
Every disbursement carries its PFMS transaction ID. Trace any payment from your ledger to the portal.
PFMS-Compatible Reports
Generate reports that match what the portal expects. Export and upload — no reformatting required.
Track Rejections
Flag rejected transactions. Record the reason, fix the data, and track resubmission status until cleared.
Utilization Certificates & Reporting
Produce audit-ready UCs and fund utilization reports — formatted for the agency that needs them.
Utilization Certificates
Generate UCs with expenditure breakdowns by head. Sanctioned, spent, and unspent — all in one document.
Sanctioned vs Spent
Compare sanctioned amount, actual spend, and unspent balance for each grant. Spot under-utilization early.
Multi-Dimensional Reports
Slice fund utilization by scheme, department, or financial year. Get exactly the view each stakeholder needs.
Agency-Ready Exports
Export reports in formats required by UGC, AICTE, DST, or state bodies. Pre-built templates save hours.
Compliance & Audit Trail
Grant funds are public money. Every rupee needs a trail. Unity provides it.
Full Audit Trail
Every transaction links to a grant head with a timestamp, user ID, and approval chain. Nothing is untraceable.
Earmarked Fund Segregation
Grant funds stay separate from general university funds. No accidental mixing of earmarked money.
Role-Based Posting
Only authorized finance officers can post against grant heads. Department heads get read-only dashboards.
Limit Enforcement
The system flags any expenditure that exceeds the sanctioned limit for a head. Overspend is caught before posting.
Quick Answers
Common questions answered in plain language.
Does it connect to the PFMS portal directly?
Unity produces PFMS-compatible files for upload. Transaction IDs are recorded back so every payment is traceable across both systems.
Can we track multiple grants at once?
Yes. Each grant is a separate ledger. Dashboards show all active grants with their sanction, receipt, and balance status.
How are utilization certificates generated?
Unity maps actual ledger expenditure to grant heads and produces a head-wise UC. Review, approve, and export — no manual compilation.
Does it support UGC and AICTE reporting formats?
Yes. Pre-configured export templates cover UGC, AICTE, DST, CSIR, and common state agencies. Custom templates can be added.
Can departments see their own grant balances?
Department heads and PIs get read-only access to their grants. They see balances and spending — but only finance officers can post transactions.
Frequently Asked Questions
Does it connect to the PFMS portal directly?
Unity generates PFMS-compatible files and reports that match the portal's required format. Your finance team uploads these directly to PFMS. Transaction IDs from PFMS are recorded back in Unity so every disbursement is linked end-to-end.
Can we track multiple grants at once?
Yes. Each grant is a separate ledger with its own sanction order, validity period, heads, and sub-heads. You can run reports across all grants or filter by scheme, department, or year. Dashboards show the status of every active grant in one view.
How are utilization certificates generated?
Unity pulls actual expenditure from the general ledger, maps it to the grant heads, and produces a utilization certificate with a head-wise breakup. The certificate shows sanctioned, spent, and unspent amounts. You review, approve, and export — no manual compilation needed.
Does it support UGC and AICTE reporting formats?
Yes. Export templates are pre-configured for UGC, AICTE, DST, CSIR, and common state-body formats. You select the funding agency, and Unity formats the utilization report accordingly. Custom templates can be added for other agencies.
Can departments see their own grant balances?
Yes. Department heads and principal investigators get read-only access to grants assigned to them. They can see sanctioned amounts, installments received, expenditure posted, and remaining balance — but only finance officers can post transactions against grants.
Related Features
Stop tracking grants on spreadsheets.
Give your finance team a single system where every sanction, installment, and UC is accounted for.