Transport Operations
Every bus, every route, every document — tracked and on time. Fleet management, fee collection, and compliance in one place.
Every vehicle and every driver — one register
Register each bus with its full document set. Track every driver and conductor with license details. Know what expires and when — before it becomes a problem.
- Register vehicles with RC, insurance, PUC, and fitness certificate
- Auto-alerts at 30, 15, and 7 days before any document expires
- Maintain driver and conductor records with license validity
- Assign vehicles to routes and track daily deployment
- Store vehicle capacity, make, model, and chassis number
- Upload scanned copies of every document for audit readiness
Define routes. Assign students. Adjust anytime.
Build routes with ordered stops and estimated times. Parents see their child's pickup point. Change routes mid-year when student numbers shift.
- Define routes with ordered stops and estimated arrival times
- Assign students to stops — parents see their child's pickup point
- Adjust routes mid-year when student count changes
- Morning, afternoon, activity bus, and field trip route types
- Track student count per stop to balance bus capacity
- Print or export route sheets for drivers each term
Bill by route and distance. Collect with tuition.
Transport fees follow the same collection flow as academic fees. Bill by slab, prorate for mid-year changes, and track transport dues separately.
- Bill transport fees by route and distance slab
- Prorate fees for mid-year joins or withdrawals
- Collect via the same payment channels as tuition fees
- Track transport dues separately from academic fees
- Generate transport-specific fee receipts
- Apply sibling discounts or staff concessions on transport
Track every litre and every service
Log fuel, calculate mileage, schedule maintenance, and track repair costs. Know exactly what each vehicle costs to run.
Fuel Logging
Record every fuel fill with odometer reading, quantity, and cost.
Mileage Reports
Calculate km per litre for each vehicle every month.
Maintenance Schedules
Set service reminders by kilometer interval or calendar date.
Repair Cost Tracking
Log repair invoices, vendor details, and warranty claims.
Frequently Asked Questions
Can parents see the bus route and stop?
Yes. Each student is assigned to a specific stop on a route. Parents can see their child's assigned pickup and drop-off point, the route name, and estimated arrival time through the parent app.
How does document expiry alerting work?
When you enter a vehicle's RC, insurance, PUC, or fitness certificate, the system records the expiry date. It sends alerts to the transport manager at 30, 15, and 7 days before expiry so renewals happen on time.
Can we prorate transport fees?
Yes. When a student joins mid-year or withdraws before the term ends, the system calculates transport fees proportionally. You can bill only for the months the student uses the bus.
Does it integrate with GPS tracking?
Transport Operations manages the fleet, routes, fees, and compliance side. For live GPS tracking, parent notifications, and driver monitoring, see the Transportation Tracking System module — they work together.
Can we manage field trip buses too?
Yes. You can create route types beyond daily pickup and drop — including activity buses, field trip routes, and special event transport. Each route type has its own stops, assigned vehicles, and student lists.
Related Features
Your fleet, your routes, your compliance — sorted
Vehicle records, route planning, transport fees, fuel logs, and document alerts — managed inside one system.