Employee Self-Service, Claims & Benefits
Faculty and staff handle their own leaves, claims, and tax declarations — HR approves, not chases. Self-service that actually works.
Leave Portal
Apply and track online
Expense Claims
Submit with receipts
Benefits
Flex budget per grade
Tax Declarations
80C, 80D, HRA
Employee Self-Service Portal
Staff do their own paperwork. HR stays focused on policy, not data entry. Every request, download, and update happens through one portal.
Leave Application & Balances
Staff apply for leave, view balances, and track approval status. Managers approve or reject with one click.
Payslip & Certificate Downloads
Download payslips, Form 16, and salary certificates on demand. No emails to HR needed.
Profile & Bank Details
Update personal details, bank accounts, and emergency contacts. Changes go through approval before taking effect.
Attendance & Regularization
View attendance records and regularize missed punches. Managers see team attendance at a glance.
Expense Claims & Reimbursements
Travel, medical, and conference claims — submitted online with receipts. Multi-level approvals keep spending in check. Staff always know where their claim stands.
Submit Claims with Receipts
Submit travel, medical, and conference claims. Attach scanned receipts or photos from your phone.
Multi-Level Approval
Claims route to HOD first, then finance. Each approver sees the full claim history and attachments.
Track Claim Status
Follow each claim from submission to bank credit. Get notified at every approval stage.
Policy-Based Limits
Auto-reject claims that exceed the allowed amount. Policy limits are set per grade and claim type.
Loan & Salary Advances
Staff request advances online. Approvals follow your financial delegation rules. Repayment is handled in payroll — no manual tracking needed.
Online Advance Requests
Staff request salary advances or festival loans through the portal. No paper forms required.
Auto EMI Deduction
Once approved, EMI deductions are configured in payroll automatically until the balance is cleared.
Loan Dashboard
Outstanding loan balance, repayment schedule, and deduction history — all visible on the self-service dashboard.
Financial Delegation
Approval hierarchy respects the university's financial delegation rules. Large advances need additional sign-off.
Benefits & Tax Declarations
Tax season without the chaos. Faculty declare investments early. HR computes TDS monthly. At year-end, Form 16 is ready — built from real data, not last-minute guesses.
Tax Declarations
Faculty declare tax-saving investments at year start. The portal guides them through 80C, 80D, and HRA sections.
TDS Calculation
HR processes IT declarations for accurate monthly TDS. No surprises at year-end.
Flexible Benefits
LTA, medical allowance, and food coupons configured per grade. Employees choose how to use their flex budget.
Form 16 Generation
Year-end Form 16 generated from actual declarations and uploaded proofs. Ready for download in the portal.
Quick Answers
Common questions about employee self-service, claims, and benefits in Unity.
Can faculty apply for leave from their phone?
Yes. The UniPulse staff app lets faculty apply for leave, check balances, and track approval status from any phone. Approvers also get push notifications so they can approve or reject on the go.
How are expense claims approved?
Each claim follows a multi-level approval workflow. The employee submits the claim with receipts. It goes to their HOD first, then to the finance team. Policy limits are checked automatically — claims that exceed the allowed amount are flagged before they reach the approver.
Can staff download their payslips?
Yes. Every employee can log in to the self-service portal and download payslips, Form 16, salary certificates, and attendance records. No need to email HR or raise a ticket.
How do salary advances work?
Staff submit an advance request online. It follows the university's financial delegation hierarchy for approval. Once approved, the advance amount is disbursed and EMI deductions are auto-configured in payroll until the balance is cleared.
Does it handle tax declarations?
Yes. At the start of each financial year, employees declare their planned tax-saving investments through the portal. HR uses these declarations for monthly TDS calculation. At year-end, employees upload proofs, and the system generates Form 16 from actual data.
Frequently Asked Questions
Can faculty apply for leave from their phone?
Yes. The UniPulse staff app lets faculty apply for leave, check balances, and track approval status from any phone. Approvers also get push notifications so they can approve or reject on the go.
How are expense claims approved?
Each claim follows a multi-level approval workflow. The employee submits the claim with receipts. It goes to their HOD first, then to the finance team. Policy limits are checked automatically — claims that exceed the allowed amount are flagged before they reach the approver.
Can staff download their payslips?
Yes. Every employee can log in to the self-service portal and download payslips, Form 16, salary certificates, and attendance records. No need to email HR or raise a ticket.
How do salary advances work?
Staff submit an advance request online. It follows the university's financial delegation hierarchy for approval. Once approved, the advance amount is disbursed and EMI deductions are auto-configured in payroll until the balance is cleared.
Does it handle tax declarations?
Yes. At the start of each financial year, employees declare their planned tax-saving investments through the portal. HR uses these declarations for monthly TDS calculation. At year-end, employees upload proofs, and the system generates Form 16 from actual data.
Related Features
HRMS & Payroll →
Full HR suite with Indian payroll, PF, ESI, and TDS compliance.
India Compliance →
PF, ESI, professional tax, and state-wise statutory rules.
UniTeam →
The HR module for university staff — attendance, leave, and payroll.
UniPulse Staff App →
Mobile app for staff self-service, approvals, and notifications.
Attendance System →
Biometric, geo-fenced, and manual attendance for all staff.
Financial Management →
Budgets, accounts, and financial reporting for universities.
Ready to Give Your Staff Real Self-Service?
See how Unity handles leave, claims, advances, and tax declarations for university faculty and staff. Book a demo with a product specialist.